Purchasing Department

The overall role of the Purchases Section is to maintain relations with suppliers, including the processing of orders, invoices. Liaison with budget holders and suppliers. Monitors the compliance with Financial Regulations and Purchasing and Value-for-Money strategies.

Main Activities:

• Checking, processing and dispatching of purchase orders and invoices to the specialized department for authorization of goods/services received.

• Prepares purchase orders.

• Verify specifications of purchase orders.

• Consult catalogs or contact vendors to obtain price and availability information.

• Coordinates activities involved with procuring goods and services and negotiate with vendors to obtain optimum quality, cost, terms etc.

• Coordinates and directs the work of individuals engaged in purchasing. Analyzes business conditions to determine present and future needs for supplies and materials. Supervises the work of purchasing agents and procurement clerks